Privacy Policy

Our privacy policy is the policy that covers all affiliated churches of the Spiritualists' National Union (Issued November 2018).

Background:

The Spiritualists’ National Union (SNU) understands that your privacy is important to you and that you care about how your personal data is used. We respect and value the privacy of all of our members and associates and will only collect and use personal data in ways that are described here, and in a way that is consistent with our obligations and your rights under the law.

1. Information About Us

The SNU, Limited by guarantee (incorporating the Spiritualists’ Lyceum Union Registered in England No. 71661 Charity No. 261898 (England & Wales) SC041714 (Scotland) Registered Office, Redwoods, Stansted Hall, Stansted Mountfitchett, Essex, CM24 SUD
Data Protection Officer: Rachael Loukes
Email: rachael.loukes@snu.org.uk Telephone: 01279 816363
Postal Address: Redwoods, Stansted Hall, Stansted Mountfitchett, Essex, CM24 SUD
We are regulated by the Charity Commission and the UK Date Protect ion Act 2018

2. What Does This Notice Cover?

This Privacy Information explains how we use your personal data: how it is collected, how it is held, and how it is processed. It also explains your rights under the law relating to your personal data.

3. What is Personal Data?

Personal data is defined by e General Data Protection Regulation (EU Regulation 2016/679) (the “GDPR”) as ‘any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier’. Personal data is, in simpler terms, any information about you that enables you to be identified. Personal data covers obvious information such as your name and contact details, but it also covers less obvious information such as identification numbers, electronic location data, and other online identifiers. The personal data that we use is set out in Part 5, below.

4. What Are My Rights?

Under the GDPR, you have he following rights, which we will always seek to uphold:

1. The right to be informed about our collection and use of your personal data. This Privacy Notice should tell you everything you need to know, but you can always contact us to find out more or ask any questions using the details in Part 11.
2. The right to access the personal data we hold about you. Part 10 will tell you how to do this. Issue November 2018
3. The right to have your personal data rectified if any of your personal data held by us is inaccurate or incomplete. Please contact us using the details in Part 11 to find out more.
4. The right to be forgotten, i.e. the right to ask us to delete or otherwise dispose of any of your personal data that we have. Please contact us using the details in Part 11 to find out more.
5. The right to restrict (i.e. prevent) the processing of your personal data.
6. The right to object to us using your personal data for a particular purpose or purposes.
7. The right to data portability. This means that, if you have provided personal data to us directly, we are using it with your consent or for the performance of a contract, and that data is processed using automated means, you can ask us for a copy of that personal data to re-use with another service or business in many cases.
8. Rights relating to automated decision-making and profiling . Part 6 explains more about how we use your personal data, including automated decision-making and or profiling.

For more information about our use of your personal data or exercising your rights as outlined above, please contact us using the details provided in Part 11 . Further information about your rights can also be obtained from the Information Commissioner’s Office or your local Citizens Advice Bureau. If you have any cause for complaint about our use of your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office.

5. What Personal Data Do You Collect?

We may collect some or all of the following personal data (this may vary according to your relationship with us):

• Name;
• Date of birth;
• Gender;
• Address;
• Email address;
• Telephone number;
• Business name;
• Job title;
• Profession;
• Payment information;
• Information about your preferences and interests;

6. How Do You Use My Personal Data?

Under the GDPR, we must always have a lawful basis for using personal data. This may be because the data is necessary for our performance of a contract with you, because you have consented to our use of your personal data, or because it is in our legitimate business interests to use it. Your personal data may be used for one of the following purposes:

• Providing and managing your account.
• Supplying our products and/or services to you. Your personal details are required in order for us to enter into a contract with you.
• Personalising and tailoring our products and or services for you.
• Communicating with you. This may include responding to emails or calls from you.
• Supplying you with information by email and/or post that you have opted-in to (you may unsubscribe or opt-out at any time by writing to us. With your permission and/or where permitted by law, we may also use your personal data for marketing purposes, which may include contacting you by email, telephone, text message or post with information, news, and offers on our products and/or services. You will not be sent any unlawful marketing or spam. Will always work to fully protect your rights and comply with our obligations under the GDPR and he Privacy and Electronic Communications (EC Directive) Regulations 2003. a you will always have the opportunity to opt-out.

7. How Long will You Keep, Personal Data?

We will not keep your personal data for any longer than necessary in light of reason(s) for which it was first collected. Your Personal data will therefore be kept for the following periods. (or, where there is no fixed period, the following factors will be used to determine how long it is kept);

• Individual Membership – 2 Years after lapsed but please be aware for historical/statistical analysis your SNU IM number, date information and information of any SU awards gained will be retained. None of this information will be traceable to you as an individual.
• Church Roll Book – Permanently
• Healing Records – 7 years after last contact

For additional information refer to the SNU ‘Document Retention Policy’.

8. How and Where Do You Store or Transfer My Personal Data?

If a UK Resident

We will only store or transfer your personal data in the UK. This means that it will be fully protected under the GDPR.

If a non UK Resident

We share your data within the group of which we are a part. Where this involves the transfer of personal data outside the EEA, our group ensures that personal data is protected, by requiring all branches/departments within the group to follow the same rules with respect to personal data usage. These are known as “binding corporate rules”. More information on binding corporate rules is available from the European Commission.

9. Do You Share My Personal Data?

We will not share any of your personal data with any third parties for any purposes, subject to one important exception.

In some limited circumstances, we may be legally required to share certain personal data, which might include yours, if we are involved in legal proceedings or complying with legal obligations, a court order, or the instructions of a government authority.

or

We may share your personal data with other SNU Branches/Departments in our group for
information.

We may sometimes contract with third parties to supply products and/or services to you on our behalf. These may include payment processing, delivery, and marketing. In some cases, those third parties may require access to some or all of your personal data that we hold.

• Spiritualists’ National Union Trust in relation to financial processing on behalf of SNU.

If any of your personal data is required by a third party, as described above, we will take steps to ensure that your personal data is handled safely, securely, and in accordance with your rights, our obligations, and the third party’s obligations under the law, as described above in Part 8.

If any personal data is transferred outside of the EEA, we will take suitable steps in order to ensure that your personal data is treated just as safely and securely as it would be within the UK and under the GDPR, as explained above in Part 8. In some limited circumstances, we may be legally required to share certain personal data, which might include yours, if we are involved in legal proceedings or complying with legal obligations, a court order, or the instructions of a government authority.

10. How Can I Access My Personal Data?

If you want to know what personal data we have about you, you can ask us for details of that personal data and for a copy of it (where any such personal data is held). This is known as a “subject access request”.

All subject access requests should be made in writing and sent to the email or postal addresses shown in Part 11 .

There is not normally any charge for a subject access request. If your request is ‘manifestly unfounded or excessive’ (for example, if you make repetitive requests) a fee may be charged to cover our administrative costs in responding.

We will respond to your subject access request within not more than one month of receiving it. Normally, we aim to provide a complete response, including a copy of your personal data within that time. In some cases, however, particularly if your request is more complex, more time may be required up to a maximum of three months from the date we receive your request. You will be kept fully informed of our progress.

11. How Do I Contact You?

To contact us about anything to do with your personal data and data protection, including to make a subject access request, please use the following details for the attention of –

The Chief Administrative Officer
Email: PAtoCAO@snu.org.uk Telephone number: 01279 816363
Postal Address: Redwoods, Stansted Hall, Stansted Mountfitchett, Essex, CM24 SUD

12. Changes to this Privacy Notice

We may change this Privacy Notice from time to time. This may be necessary, for example, if the law changes, or if we change our business in a way that affects personal data protection. Any changes will be made available on the SNU website. Members, churches and District Councils will be informed in writing by post.

By submitting your personal data you:

1. declare that you have read , understood and accepted the statements set out in this data protection clause;
2. are declaring that the information given in the application is complete and true to the best of your knowledge, and understand that deliberate omissions and incorrect statements could lead to your application being rejected; and
3. are giving your consent to the processing of the information submitted in relation to membership
   or services.